Intellectual property management software

Equinox IPMS optimises your processes for efficient case & document management, client communications, fee management & reporting

Benefits

Why choose Equinox IPMS?

Equinox IPMS helps you meet deadlines
Equinox IPMS is one system that does everything you need
Switching to Equinox IPMS is smooth and efficient
Equinox IPMS is a secure and reliable IP management system
The Equinox team continually improves and updates the software
Keep on top of deadlines
Our intellectual property management software optimises your processes for efficient case management. Utilising advanced automation, it's specifically built to ensure you meet your deadlines.
Login to one system for everything
Equinox IPMS is built with your whole team in mind. You can all login to the same system to do your job.
Switching is smooth and efficient
Whether you're transitioning from a paper-based system, spreadsheets or another IP management tool, our friendly and experienced teams are on hand to guide you through the process.
Software that's secure and reliable
Choose software you can rely on with 99.9%+ uptime and rigorously tested security. You can always access your system and your portfolio data is kept safe.
Future-proof your team
You're always on the latest version of Equinox. We continually improve our platform and push improvements out to you so you get to benefit from them straightaway.
Features

Discover how Equinox IPMS makes life easier for IP professionals

Manage your cases & documents
Automate processes
Communicate with your clients
Get paid accurately
Run reports
Equinox IPMS is a case and document management tool for IP professionals

Manage your cases & documents

Overview

Upload, edit, log, add comments, track & share files quickly & securely.

Case management

Personalise your software including wording, user permissions, case code format, case layout and case categories.

View your full history of transaction logs.

Create families to speed up case creation.

Batch manage & update your cases.

Leave internal comments for your team.

Access over 50 online registers from within Equinox IPMS.

Document management

Use our Microsoft Office plug-in to upload & save your documents.

Securely share documents with your clients through their Client Portal.

Assign important documents to members of your team.

Categorise your documents to optimise searching.

Easily bulk download case documents for offline use.

Equinox IPMS automates your admin processes for you

Automate processes

Overview

Stay on track with auto-generated deadlines and advanced administrative workflows.

Auto-generate tasks & deadlines

Map out and configure pre-set task lists in line with your team's processes, case types, categories & locations.

Add case dates (e.g. filing) that trigger pre-set tasks with auto-generated deadlines.

Auto-add office action deadlines to your cases using custom dates.

Recieve task reminders & notifications to help you keep on track of deadlines.

Actions

Powerful event-driven automation means as you complete tasks, you automatically trigger administrative actions.

When a task is completed, a charge is added to a case.

Your team is prompted to add dates or information to a case on the completion of certain tasks.

If a task becomes overdue, specific members of your team are notified of actions they need to take.

Client correspondence is generated on completion of a task.

Once the original task is complete, follow up tasks are created.

The status of a case is updated automatically when a task is marked as complete.

Equinox IPMS allows you to communicate with your clients

Communicate with your clients

Overview

Create templates, send auto-emails & letters, plus securely share data & documents with your clients.

Create correspondence templates

Set up your email and letter templates in Equinox IPMS. Use your team's existing templates, or create entirely new ones.

Use merge codes to easily pull information from your system into the templates.

Assign templates to certain case categories and locations.

Link your templates with tasks to optimise correspondence processes.

Send emails & letters

Your templates are auto-populated with key information including client and case details.

Generate as emails, email attachments or download as word files & PDFs.

Easily preview and send in a couple of clicks.

When linked, your correspondence tasks are automatically marked as done.

Share documents & data with clients

Use your Client Portal to share information on their portfolio.

Customise your clients' permissions.

Use tools including the world map view to present to your clients.

Enable your clients' to generate their own custom reports from within the portal.

Offer your clients easy communication with your attorneys.

Equinox IPMS has a helpful finance system built in

Get paid accurately

Overview

Auto-add disbursements, service fees & professional time plus generate single or combined invoices.

Add fees

Set up and allocate budgets to your cases.

Record and log billable/non-billable time spent working on a case using the system timer and timesheets.

Add disbursements to your cases.

Add any fixed service fees your clients have incurred.

Assign fee discounts to particular clients and cases.

Create invoices & track payments

Create invoice templates.

Generate single or combined invoices.

Update invoices, for example, mark as paid.

Apply manual or pre-configured discounts during invoice generation.

Export invoices to accounting software including Xero and Sage.

Run analysis, fee and quote reports.

Equinox IPMS has powerful reporting capabilities

Run reports

Overview

Analyse, track & share progress using report templates or create custom reports that meet your clients' requirements.

Report templates

Use built-in reports to help your team manage their caseload. Popular reports include:

Case and task reports.

Family reports.

Audit reports.

Data checking reports.

Finance reports.

Custom reports

Build and run reports that match your team or clients' unique requirements.

Save reports as favourites for quick access.

Ready to try Equinox IPMS?
Book a demo with our team + get a 30 day free trial
Book a demo
01.

Straightforward set-up

We'll get to know your team, then set up your software just how you like it.

You'll have questions along the way, and we're here to answer them. Have some already? Head to our FAQs section.

02.

Tailored training

Online or on-site, we deliver training that's tailored to the way your team uses Equinox IPMS.

We deliver set-up training close to your go-live date so it's fresh in your team's mind. If you need refreshers or have more complex training requirements, just let us know.

03.

Supportive, always

Whether you have a general system query or need help getting to know a new feature, we'll listen to you and provide clear support.

There's a time and place for lengthy technical discussions, but when you have a query holding up your day, we act fast.

Tailored demo + 30 day free trial

Ready to explore Equinox IPMS 

for yourself? 

Book a demo